Identify the document and period
Use the matter reference, source, document type and period. Preserve the original when a replacement arrives and record the relationship between versions only when it is known. A familiar filename is not evidence that two files contain the same information.
Match received documents to the lawyer's checklist
Match received documents to the specific checklist supplied for the matter. Keep missing, received and reviewed statuses separate. A discrepancy should become a question for the responsible person, not an automatic conclusion about disclosure or compliance.
Prepare a controlled handoff
Give the intended reviewer the relevant index and open questions through the firm's approved process. Avoid placing sensitive financial details into broad summaries. The assistant should not contact the other party or decide which material may be disclosed.
Work you can get help with
Illustrative scenario using sample information.
Identify the document and period
- What you provide
- Matter reference, document metadata and supplied periods.
- The useful result
- A version index with uncertain duplicates identified.
- When the task is complete
- The authorised team verifies the document references.
Match received documents to the lawyer's checklist
- What you provide
- Lawyer-approved checklist and checked document statuses.
- The useful result
- A checklist comparison showing the actual gaps.
- When the task is complete
- The lawyer or authorised staff confirms the status of each requirement.
Prepare a controlled handoff
- What you provide
- Checked index, intended reviewer and authorised access scope.
- The useful result
- A limited review handoff with outstanding questions.
- When the task is complete
- The reviewer accepts the packet and records any further request.
Questions you may have
Can the assistant decide what must be disclosed?
No. That is a legal decision for the responsible lawyer under the applicable rules.
Should older versions be deleted?
Follow the firm's retention and matter-management process. This workflow preserves traceability rather than deciding deletion.
Sources and further reading
- Client portal for family lawyers | Fairwels
The vendor describes a financial-document folder for a family law case, client file uploads, version history, and review statuses.
This is a vendor description and sample screen without independent verification of use. It does not establish the accuracy, completeness, or significance of the documents.
2026-11-04
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