Clarify the accepted session brief
Record the purpose, location, participants and agreed deliverables in the client's accepted version. Link later requests to the part they change. A reference image may express a preference, but it does not by itself change the scope or establish permission to reproduce it.
Check the image selection
Use the actual file identifiers selected by the client and compare them with the agreed delivery. Keep duplicates and unclear references visible. If a client says 'the second one', ask which file they mean rather than assigning the feedback to a different gallery version.
Prepare the delivery record
List the agreed file formats, delivery link and usage terms from the job agreement alongside the client's final selection so delivery, receipt and extra edit requests stay distinct.
Work you can get help with
Illustrative scenario using sample information.
Clarify the accepted session brief
- What you provide
- Accepted brief, references and dated change requests.
- The useful result
- A session brief with confirmed requirements and open requests.
- When the task is complete
- The photographer and client confirm the session scope.
Check the image selection
- What you provide
- Gallery version, selected file IDs and agreed quantity.
- The useful result
- A checked selection list with duplicates or excess items flagged.
- When the task is complete
- The client and photographer confirm the final file selection.
Prepare the delivery record
- What you provide
- Confirmed selection, agreed formats and delivery record.
- The useful result
- A delivery checklist and client handoff draft.
- When the task is complete
- The photographer verifies the delivered files and records any remaining request.
Questions you may have
Can a client reference image expand the scope?
Treat it as a request or preference until you have agreed what it changes.
Can the assistant determine publication rights?
Use the actual agreement and permission records. Unclear rights need a human decision, not an inferred licence.
Sources and further reading
- PhotosByIvan: Booking, Proofing and Delivery Policies
A photographer describes an agreement and questionnaire that establish the session scope beforehand, followed by selection from a proof gallery before final editing and delivery.
These are one portrait photographer's terms; the photographer's timelines, rules, and scope are not universal.
2026-11-04
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