Record the request precisely
Keep the lawyer-approved request, date and intended recipient with the matter reference. Preserve any revised scope separately. The assistant should not infer a procedural entitlement or deadline from a generic request template.
Separate acknowledgement from delivery
Identify what each response contains: acknowledgement, partial material, a question or the requested packet. Keep the original reference and received date. A message saying the request is being processed should not close the material request.
Prepare the review queue
Route received document packets to the assigned lawyer under the firm's access process. Record receipt and review separately so the team can see which material is available but still awaiting examination.
Work you can get help with
Illustrative scenario using sample information.
Record the request precisely
- What you provide
- Matter reference, approved request and dispatch record.
- The useful result
- A request register with the actual scope and status.
- When the task is complete
- The responsible lawyer or staff member confirms the recorded request.
Separate acknowledgement from delivery
- What you provide
- Response and availability notices, receipt dates and checked contents status.
- The useful result
- A response record that separates acknowledgement of the request from material availability and checked receipt, with partial or unresolved items flagged.
- When the task is complete
- Authorised staff verify what was actually received.
Prepare the review queue
- What you provide
- Checked receipt index, assigned reviewer and review status.
- The useful result
- A controlled review queue with outstanding requests.
- When the task is complete
- The lawyer records the review outcome or further required action.
Questions you may have
Can the assistant decide the defence strategy?
No. It organises the administrative record for the responsible lawyer.
Can an acknowledgement close a document request?
Only if acknowledgement was the requested outcome. Otherwise track the actual material separately.
Sources and further reading
- Discovery | Colorado's 4th Judicial District Attorney's Office
The office describes submitting a request for materials, notification that they are ready for collection, and the option to collect or download them. It distinguishes initiating the request from making the materials available later.
The source describes the local office's process, not a receipt register maintained by defense counsel. Readiness or availability does not confirm that a particular defense lawyer received and opened the materials.
2026-11-04
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